Digital Employee File
Your 24/7 assistant for creating, signing, and securely storing HR documents — all in full compliance with legal requirements.
See how much you can save with the Digital Employee File.
Time and Cost Savings
Achieve more with a better-structured workflow.
Peace of Mind
Never worry about missed dates or legal requirements.
Efficiency
Through informed business decisions.
What is a Digital Employee File?
The Digital Employee File is nZoom’s software for digital HR document management. It allows you to create, sign, and securely store documents, while automating processes like hiring, leave requests, and employment contracts.
How Does the Digital Employee File Work?
- Enter employee information once.
- Generate and sign documents digitally.
- The system automatically monitors contract deadlines and leave schedules.
- Reports and analytics are generated within seconds.
- All data is secure and accessible only to authorized users.
What Exactly Does nZoom’s Digital Employee File Do?
- Ensures full compliance with labour regulations.
- Reduces the risk of errors and missed deadlines.
- Helps HR teams stay on top of timelines and legal requirements.
- Provides instant access to reports and analytics for better management decisions.
Who Uses the Digital Employee File?
The Digital Employee File is designed for companies of all sizes — small, medium, and large. It helps optimize operations by providing transparency, security, and convenience for both HR teams and employees.
Employees
Easy Access and Transparency
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Quickly and easily sign all required documents.
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Employyes gain direct access to their file.
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Effortless compliance with administrative requirements.
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Understand the organizational structure.
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Have an open communication channel for all employment-related matters.
HR Managers
Streamlined HR Process
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Easily manage all processes related to employee labor relations.
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Access historical data, reports, and key HR metrics.
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Generate document templates in seconds.
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Sign and receive all necessary documents entirely in digital format.
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Track deadlines and ensure full compliance.
Management
Ease and Awareness
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Smooth workflows with secure data and information management.
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Stress-free employees wit no unnecessary workload.
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Full compliance with legal requirements.
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Instant reports and analytics for tracking all key metrics.
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Quick and easy electronic document signing.
Digital Employee File Features
Employee Profile
All-in-One Employee View
Access every document, contract, and activity record in a single, intuitive profile.
Create, e-sign, and store HR documents with full version tracking.
From recruitment to exit, every HR step is streamlined with automated workflows and document creation.
Track devices, access tools, and digital licenses linked to each employee in one place.
Stay aligned with legal standards through secure access tracking, edit logs, and role-based permissions.
Why Trust Us
Trusted and Secure
We offer a flexible solution. A system designed to meet the needs of companies of all sizes, fully adaptable to the growth of your business.
Expert Support
Our team is always available to assist you, answering any questions and addressing challenges throughout the integration of your processes.
Scalable and Future-Ready
Our platform is built to meet all requirements for managing digital employee files, while also offering the flexibility to add new features and processes tailored to your organization’s needs.
Centralized & Simple
Fast, simple, and user-friendly.
Your team will benefit from centralized management of data, documents, and workflows — making day-to-day tasks easier and more efficient.
Frequently Asked Questions (FAQ) about the Digital Employee File
Digital Employee File – When Does It Take Effect?
According to the latest legislative changes, digital employee files are now allowed in Bulgaria, enabling the full digitalization of HR processes. Companies that want to optimize document management can implement a digital file system at any time.
Is the Digital Employee File Mandatory?
No, but it is highly recommended. At present, the Digital Employee File is not mandatory for all companies, but many organizations adopt it to improve the efficiency and security of HR documentation. Implementing it helps automate HR processes and reduces administrative workload.
What is a Digital Employee File, and How Is It Different from a Digital Employment Record Book?
A Digital Employee File contains all documents related to an employee’s labor relations — contracts, addendums, leave requests, and more.
In contrast, the digital employment record book is an official government register that documents an employee’s work history and social security contributions.
What Documents Can Be Stored in a Digital Employee File?
- Employment contracts
- Leave orders and approvals
- Official HR memos and notices
- Sick leave certificates
- Other HR-related documents
How do we keep your data safe?
The system uses two-factor authentication, advanced encryption, and is fully compliant with GDPR requirements.
What Integrations Does the Digital Employee File Support?
It supports integration with electronic signing services such as Eurotrust.
What Are the Benefits of a Digital Employee File for Your Business?
Save Time
Enter information just once in a single system. Reduce manual work and minimize errors while easily creating documents and meeting all deadlines.
Gain Security
Your data is fully protected. Access rights can be managed at different levels, including individual permissions, ensuring sensitive information remains secure and minimizing the risk of unauthorized access.
See the Full Picture
Access up-to-date data quickly and easily at any time. Generate reports and analytics within seconds to stay aware of trends and current HR metrics, enabling informed management decisions.
Enjoy Peace of Mind
Operations run smoothly, and all legal requirements are met. Processes comply with current regulations, and the system adapts to future ones. With reduced administrative workload, your employees can focus on their tasks with ease.
Get Value for Your Money
With a ready-to-use, easy-to-manage Digital Employee File, you save both time and money. Every investment pays off many times over in increased productivity, compliance, and competitive advantages.
“We believe BGService is a company with a special focus on the customer.”
Executive Director
Galin Georgiev
“nZoom was a logical choice for us - it is easy and convenient to use, and if we ever encounter a situation we can't handle on our own, our colleagues at BGService respond within minutes.”
Commercial Director
Yordan Yordanov